Workflow Automation

Automate the work that shouldn't need people.

Every business has tasks that eat time without adding value. Data entry, status updates, follow-up emails, report generation, manual handoffs between tools. We build custom automation systems that handle all of it, so your team gets that time back for work that actually moves the business forward.

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What we automate

If your team does it manually, we can automate it

No two businesses are the same, and neither are the solutions we build. We start by understanding exactly what slows your team down, then design a custom system around your specific tools, processes, and use case. Common starting points include the examples below, but if it's manual and it repeats, it's on the table.

Lead → CRM → Calendar

A new lead from your website, ad campaign, or partner shows up in your CRM with the right tags, the right owner, and a meeting scheduled, all without anyone touching it.

Reporting that generates itself

Weekly dashboards pulling from ad platforms, CRM, accounting, and ops, formatted, summarised, and emailed to whoever needs them.

Outreach sequences

Multi-step email and LinkedIn outreach that personalises at scale, pauses when someone replies, and ties everything back to your CRM.

Operations & finance

Invoice generation, reconciliation prompts, project setup, document delivery, status notifications, the work that nobody enjoys.

SEO and marketing ops

Automated SEO audits, ranking tracking, content distribution, and ad-platform sync, saving the agency-margin you're paying for "manual" work.

Error handling, monitoring, alerting

Every workflow we ship is observable, retried on failure, and alerts you (or us) when something needs human attention.

Powering Automation with Trusted Technologies

We design intelligent systems using industry-leading tools: n8n, Make, Zapier, Google, and OpenAI. Together, they form the foundation of our AI-driven automations that help businesses work smarter and grow faster.

Google

OpenAI

How it works

From "what's slow?" to fully automated

Process audit

We sit with your team, map your existing flows, and identify the high-volume, low-judgment steps where automation pays back fastest.

Architecture & tool selection

We pick the right platform, n8n, Make, Zapier, or a hybrid, based on your existing stack, complexity, and data sensitivity. No religious wars about tooling.

Build, test, document

Every workflow is built with error handling, logging, retries, and notifications. You receive a runbook so your team understands what's running.

Maintain and evolve

APIs change, business rules shift, new tools get added. On Growth plans and up, we maintain everything, including proactive monitoring.

Who it's for

Any business with tasks that eat time

If someone on your team is doing the same thing more than a few times a week, there's a good chance we can automate it. The use cases below are common ones we see, but every engagement starts with a conversation about your specific situation. The solution we build will be unique to your business.

Operations-heavy SMBs, anywhere a person spends multiple hours a week moving data between two or more tools.
Agencies and consultancies, onboarding, project setup, recurring reporting, billing, all repetitive, all automatable.
E-commerce operators, inventory sync, order routing, refund handling, multi-channel listing updates.
Service businesses with field teams, job intake, dispatching, customer comms, invoice generation, follow-up.
Anyone running paid acquisition, automated lead routing, sales handoff, attribution reporting.
Any team with a tedious manual process, if your answer to "why do you still do this manually?" is "we just haven't had time to fix it," that's exactly where we start.

What you get

Everything in the package

Documented map of your current workflows so everyone knows what's happening before we change anything.
Custom-built automation system on the right platform for your needs, not whatever we happen to like.
The right mix of AI and traditional automation: we use AI where it earns its keep (judgement, language, fuzzy data), and rule-based automation where it's faster, cheaper, and more reliable. You don't pay API costs for tasks that don't need intelligence.
Proper error handling, monitoring, and alerting so failures surface before your customers notice.
A runbook your team can actually read.
Version-controlled flows so every change is tracked, reversible, and auditable.
Monthly reviews (Growth plan and above) covering what's running, what's failing, and what should be added next.

You don't need a developer on staff. You don't need to learn any new tools. You show us the manual process, we figure out the best way to automate it for your specific situation, and you get the time back.

FAQs

Common questions

What's the difference between n8n, Zapier, and Make?

Zapier is the easiest to start with but gets expensive at scale. Make (formerly Integromat) gives more visual flexibility for branched logic. n8n is open-source and self-hostable, best for businesses with data sovereignty concerns or complex workflows. We pick the right one for your case rather than defaulting to a favourite.

Can you automate things specific to my industry?

Yes. We've built automations for trades job-tracking, real estate listing distribution, clinic patient intake, e-commerce inventory sync, agency project setup, and many others. If a tool has an API, a webhook, or even an email export, it can be automated.

What if a tool we use doesn't have an integration?

We build custom connectors. Most legacy tools either expose an API (sometimes undocumented) or send/receive structured emails, both can be automated. In the rare case neither is true, we use browser automation as a last resort.

What happens when something breaks?

Every workflow we build has error handling, retries, and alerting. If something does go wrong, you get notified, and on the Growth plan and above, we monitor and fix proactively without you raising a ticket.

Is this just Zapier with extra steps?

No. Zapier handles linear A→B handoffs well; most real workflows have branching, conditional logic, error paths, and AI-powered decision points. We design and build the latter, often using Zapier as one component in a larger system.

Who owns the automations after we build them?

You do. They live in your accounts, on platforms you control. We'll happily maintain them on a retainer, but you're never locked in.

Pairs well with

Tell us what's slowing your team down

Book a 30-minute call and walk us through the manual tasks your team does most. We'll tell you honestly which ones we can automate, how we'd approach it, and what time you'd realistically get back. Every solution we scope is built around your business, not a template.